Renewing your membership

Time to renew your membership

The next membership year starts on Sunday, 1st July 2018. All renewals are due, and payable in full on or before that date. The June copy of the Berkshire Family Historian will include a renewal form for everyone whose renewal is due at that time.

Your prompt renewal helps the society to keep administrative costs to a minimum. In anticipation, the society's Trustees would like to thank all who renew promptly for your ongoing support of Berkshire Family History Society and its work.

And with the change in data protection rules coming into effect from 25th May 2018, the society needs you to let it know how you would like to be kept up to date on society news and developments. Your renewal form provides one way for you to do this. An email to the membership secretary is another.

[Final reminders will be sent with September's Berkshire Family Historian. If you do not renew, that will be your last magazine, and your membership will lapse.]

Late renewals cost your society money. Last year it was over £200 on extra postage alone, plus envelopes and address labels. Late renewals add to the workload of (unpaid) society volunteers too.

Important points

Except for members who join after 1st April 2018, (or who enjoy an extended Gift membership), all other memberships are due for renewal by 1st July 2018.

Renewal fees for 2018/2019:


UK Single membership



UK Family membership



Overseas membership



Institutional membership


VALUE FOR MONEY Around 5p per day, your membership of Berkshire Family History Society offers excellent value.

Download your copy of the renewal form 

Preferences and personal data

From 25th May 2018, significant changes in UK data protection legislation and regulations come into effect.

After moving to new and better premises, your society can now offer you (and all current members) new products, services, initiatives and added benefits — including discounts on your purchases of society publications, and on your tickets for talks, courses, workshops, visits and walks (where places must generally be booked in advance).

Make sure that you continue to receive details of all Berkshire Family History Society activities and developments by updating your contact preferences as soon as possible if you have not already done so in the past few months.

After 25th May 2018, the society can only contact you with your express prior permission, and using details that you supply (that is, your up-to-date email address, phone number, postal address — just  how you would like to be contacted is your decision).

Without your positive permission, the society will be unable to share with you important information on new membership benefits, new products, events, and services, updates on local meetings and activities in and around Berkshire, and news of other initiatives.

Your up to date contact details are essential for administration of the Gift Aid programme too.

Your data will be held securely at all times and will not be used for any other purposes.

And you can change your contact preferences at any time by notifying the society’s Membership Secretary

Online renewals

You can renew membership online too but note that, for the time being, the society is unable to process contact preferences, nor changes to them, alongside online renewals.

So you will need to send an email (or other communication) to the Membership Secretary to do this.

Use this link if you wish to renew online.

Standing order payments

Some members pay membership fees by standing order. If you are one of them:

  • Please make sure that you amend your instructions to your bank to reflect your correct membership fee for the 2018/2019 membership year (There were a number of underpayments last year.)

  • Check that your bank acts on your amended instructions, and makes the correct payment to the society

  • Please put right any underpayment (should you discover one) as soon as you can.
    You can do this by way of a donation to the society.

Underpayments and late payments (they happen every year) make extra and unnecessary work for society volunteers. A donation or top-up cheque to redress any previous shortfall is always very much appreciated.

Make sure you keep your membership benefits

Your membership is valued by the society and is valuable to you. Don't lose your benefits simply by failing to renew your membership on time and letting it lapse — once you let it lapse and you then decide to rejoin the society, you will have to join as a new member.

Membership fees together with Gift Aid (reclaimable from HMRC when UK taxpayers complete a Gift Aid declaration) form the largest slice of the charity’s income.

That income enables the society to fulfil its charitable objectives — to safeguard research facilities, to provide public benefit and education, to underpin the significant outgoings necessary to sustain its central and Branch meeting programmes, to provide speakers, computers and other equipment, to support a county-wide outreach programme, and to assist document preservation and ready access. And membership fees support projects and new publications too, of course.

Please refer any membership questions to the Membership Secretary

 The rest of this article relates to Gift Aid Declarations

page updated 15th May 2018

Additional information