Renewing your membership

It is time to renew your membership

The new membership year starts on Sunday, 1st July 2018. All renewals are due, and payable in full on or before that date. Your June Berkshire Family Historian included a renewal form if your renewal is due at this time.

Prompt renewals help the society to minimise administrative costs. The Trustees thank all of those members who have already renewed for the 2018/19 membership year. Your ongoing support of Berkshire Family History Society and its work is much appreciated.

Remember, data protection rules changed from 25th May. The society needs you to let us know how you would like to be kept up to date on society products, services, news and developments. Your renewal form is one way for you to give us these consents. An email with your contact preferences (whether for email, for phone or by post) to the membership secretary is another.

[Final reminders are sent with September's Berkshire Family Historian. If you do not respond quickly, that will be your last magazine, and your membership will lapse.]

Every late renewal costs the society money — over £200 in total just on extra postage last year, plus envelopes, address labels and extra mailing costs. A late renewal makes extra work for (unpaid) society volunteers too.

Important points

Except for those members who joined after 1st April 2018, (or who enjoy an extended Gift membership), all memberships are due for renewal by Sunday, 1st July 2018.

Renewal fees for 2018/2019:


UK Single membership



UK Family membership



Overseas membership



Institutional membership


VALUE FOR MONEY Around 5p per day, your membership of Berkshire Family History Society offers excellent value.

Download your copy of the renewal form 

Preferences and personal data

From 25th May 2018, significant changes in UK data protection legislation and regulations came into effect.

After last year's move to new and altogether better premises, your society now offers you (and all members) new products, services, initiatives and extra benefits — including discounts on purchases of society publications, and on tickets for events — talks, courses, workshops, visits and walks (where places must usually be booked in advance).

If you have not reaffirmed your contact preferences in the past few months, please do so NOW to ensure that you continue to receive details of all Berkshire Family History Society activities and developments.

From 25th May 2018, the society is only able to contact you with your prior permission, using details as you supply them (that is, your up-to-date email address, phone number, postal address — and how you tell us would like to be contacted).

Without that positive permission, the society will be unable to share with you important information on new benefits for members, new products, events, and services, updates on local meetings and activities in and around Berkshire, and news of other initiatives.

Up to date contact details are vital for administration of the Gift Aid programme too.

Your data will be held securely at all times and will not be used for any other purposes.

And you can change your contact preferences at any time by notifying the society’s Membership Secretary

Online renewals

You can renew membership online too.

Remember to advise — for each of email, post and phone contact — a 'yes', 'no' or 'no change' (if you have recently sent us your contact preferences).

Use this link if you wish to renew online.

Standing order payments

If you pay your membership fee by standing order:

  • Please amend your instructions to your bank to pay your correct membership fee for the 2018/2019 membership year (Some underpaid last year.)

  • Check that your bank acts on your instructions, and makes the right payment to the society

  • Please rectify any underpayment (if you discover one) as soon as you can. Do this by way of a donation.

Underpayments and late payments (they happen every year) cost the society money and make unnecessary work for society volunteers. A donation or top-up cheque to redress any earlier shortfall is always much appreciated.

Make sure you keep your membership benefits

Your membership is valued by the society and is valuable to you. Don't lose your benefits simply by failing to renew on time and letting your membership lapse — once you let it lapse, you will need to rejoin as a new member.

Membership fees together with Gift Aid (reclaimable from HMRC when UK taxpayers complete a Gift Aid declaration) form the largest slice of the charity’s income.

That income enables the society to fulfil its charitable objectives — to safeguard research facilities, to provide public benefit and education, to underpin the significant outgoings necessary to sustain its central and Branch meeting programmes, to provide speakers, computers and other equipment, to support a county-wide outreach programme, and to assist document preservation and ready access. And membership fees support projects and new publications too, of course.

Please refer any membership questions to the Membership Secretary

 The rest of this article relates to Gift Aid Declarations

page reviewed and revised 27th June 2018

Additional information