Renewing your membership

Have you renewed your membership?

The trustees would like to thank everyone who renewed promptly for your continuing support of the society and its work.

The current membership year began on Saturday, 1st July 2017 and all renewals were due on or before that date. Final reminders accompanied September's edition of the magazine. If you did not renew, that will be your last Berkshire Family Historian.

Prompt renewals help to keep down society administrative costs.

Every late renewal adds to society costs — for example, last year over £200 on extra postage alone, plus envelopes and address labels … And late renewals add to the workloads of society volunteers too.

Important points

Except for those members who joined after 1st April 2017, (taking up the extended membership offer), all other memberships should have been renewed by now.

Renewal fees for 2017/2018 are:


UK Single membership



UK Family membership



Overseas membership



Institutional membership


The society has held membership fees unchanged for the past six years. This year, a small upward adjustment is unavoidable. Fee increases remain below the general movement of UK prices in that intervening time.

VALUE FOR MONEY At less than 5p per day in almost every case, membership of Berkshire Family History Society still represents excellent value for money.

Every existing member who needed to renew by 1st July received a renewal form with the June Berkshire Family Historian. They received a final reminder with their September magazine.  

Use this link to download a copy of the renewal form

Preferences and personal data

This coming year brings significant changes in UK data protection legislation and regulations.

Your society has moved to new and better premises. With the move come new products, initiatives and extra benefits for members,  including discounts on purchases of society publications, and places at events (those where places must be booked).

To ensure that you receive news of all society developments, you are strongly recommended to update your contact preferences when you renew. From 25th May 2018, legislative changes will mean that the society can only contact you with your express permission, and using the details that you supply (email address, phone number, postal address, as appropriate).

To continue to receive requested membership services, society magazine, society notices, society marketing communications, and for administration of the Gift Aid programme, your updated contact permissions are essential.

Your data will be held securely at all times and will not be used for any other purposes.

You may change your contact preferences at any time by notifying the society’s Membership Secretary

Online renewals

You can renew membership online too but note that, for the time being, the society is unable to process contact preferences, nor changes to them, alongside online renewals.

So you will need to send an email (or other communication) to the Membership Secretary to do this.

Use this link if you wish to renew online.

Standing order payments

Some members pay membership fees by standing order. If you are one of them:

  • Please make sure that you have amended your instructions to your bank to reflect the change in your membership fee (a number of underpayments have been received)

  • Check that your bank acted on your amended instructions, and made the correct payment to the society

  • Please put right any underpayment as soon as you can

Underpayments and late payments (there are some every year) make extra work for society volunteers. A small donation or top-up cheque to redress any previous shortfall is always very much appreciated.

Make sure you keep your membership benefits

Your membership is valued by the society and is valuable to you. Don't lose your benefits by failing to renew on time and letting your membership lapse. If it lapses and you later decide to rejoin the society, you will need to join as a new member.

Membership fees and Gift Aid (reclaimed from HMRC when UK taxpayers complete a Gift Aid declaration) form the largest slice of the charity’s income.

Income that enables the society to fulfil its charitable objectives — to safeguard research facilities, to provide public benefit and education, to underpin the significant outgoing payments necessary for Branch meetings, speakers and equipment, to support a county-wide outreach programme, and to assist document preservation. Membership fees support projects and new publications too.

Please refer any membership questions to theMembership Secretary

 The rest of this article relates to Gift Aid Declarations

page updated 1st January 2018

Additional information