Renewing your membership

Have you renewed your membership?

The trustees would like to thank everyone who renews promptly for your ongoing support of Berkshire Family History Society and its work.

The next membership year will start on Sunday, 1st July 2018. All renewals are due, and payable in full on or before that date. The June copy of the Berkshire Family Historian will include a renewal form for everyone whose renewal is due at that time.

And with the change in data protection rules coming into effect from 25th May 2018, the society needs you to let it know how you would like to be kept up to date on society news and developments. Your renewal form provides one way for you to do this. An email to the membership secretary is another.

Final reminders accompany September's edition of the magazine. If you do not renew, that will be your last Berkshire Family Historian, and your membership will cease.

Prompt renewals enable the society to make substantial savings on administrative costs.

Every late renewal means extra costs for the society  — last year well over £200 on extra postage alone, plus envelopes and address labels — and late renewals take up time of society volunteers unnecessarily too.

Important points

Except for members who join after 1st April 2018, (or who enjoy an extended Gift membership), all other memberships are due for renewal by 1st July 2018.

Renewal fees for 2017/2018 are:


UK Single membership



UK Family membership



Overseas membership



Institutional membership


The society held membership fees unchanged for the previous six years. For 2017/18, a small upward adjustment was unavoidable. Membership fee increases remain below the general movement of UK prices in that intervening time.

VALUE FOR MONEY At less than 5p per day in almost every case, membership of Berkshire Family History Society still represents excellent value for money.

Download a copy of the renewal form (This link will be re-activated closer to the renewal date)

Preferences and personal data

Significant changes in UK data protection legislation and regulations come into effect from May 2018.

Your society has moved to new and better premises. With the move come new products, initiatives and extra benefits for members,  including discounts on purchases of society publications, and on tickets for talks, courses, workshops, visits and walks (where places must generally be booked in advance).

To ensure that you continue to receive news and details of all of Berkshire Family History Society's activities and developments, you are strongly encouraged to update your contact preferences as soon as possible if you have not yet done so.

From 25th May 2018, changes in the law will mean that the society can only contact you with your express prior permission, and using details that you supply (your up-to-date email address, phone number, postal address — it is for you to decide how you want to be contacted).

To continue to receive requested membership services, society magazine, society notices, society marketing communications, and for administration of the Gift Aid programme, your updated contact permissions are essential.

Your data will be held securely at all times and will not be used for any other purposes.

You may change your contact preferences at any time by notifying the society’s Membership Secretary

Online renewals

You can renew membership online too but note that, for the time being, the society is unable to process contact preferences, nor changes to them, alongside online renewals.

So you will need to send an email (or other communication) to the Membership Secretary to do this.

Use this link if you wish to renew online.

Standing order payments

Some members pay membership fees by standing order. If you are one of them:

  • Please make sure that you have amended your instructions to your bank to reflect your correct membership fee (a number of underpayments have been received)

  • Check that your bank acted on your amended instructions, and made the correct payment to the society

  • Please put right any underpayment as soon as you can.
    You can do this by way of a donation to the society.

Underpayments and late payments (there are some every year) make a good deal of unnecessary work for society volunteers. A small donation or top-up cheque to redress any previous shortfall is always very much appreciated.

Make sure you keep your membership benefits

Your membership is valued by the society and is valuable to you. Don't lose your benefits by failing to renew on time and letting your membership lapse. If it lapses and you later decide to rejoin the society, you will need to join as a new member.

Membership fees and Gift Aid (reclaimed from HMRC when UK taxpayers complete a Gift Aid declaration) form the largest slice of the charity’s income.

That income enables the society to fulfil its charitable objectives — to safeguard research facilities, to provide public benefit and education, to underpin the significant outgoings necessary to sustain its central and Branch meeting programmes, to provide speakers, computers and other equipment, to support a county-wide outreach programme, and to assist document preservation and ready access. And membership fees support projects and new publications too, of course.

Please refer any membership questions to theMembership Secretary

 The rest of this article relates to Gift Aid Declarations

page updated 17th March 2018

Additional information